Minutes of SDRR Committee Meeting held on Wednesday, 6th September 2017

Present:          Inge Moore, Malcolm Moore, Andy Hawtin and Laura Harper
Apologies: Roger Barraclough
Minutes of previous Meeting: Approved
Run in the Forest 5 plus Fun Run – 15th April 2018
 Inge Moore gave an update for next year’s race:

  • Run Britain Licence applied for
  • Leicester Council Permit to use the Donisthorpe Woodlands applied for
  • Quote from St John Ambulance for Medical Cover applied for
  • Costs to be obtained for 500/1000 flyers/Entry Forms for race to be obtained by Laura Harper
  • Approach Dan Towns to adjust the results page on Age Category Winners
  • Andy Hawtin to obtain quote for timing devices to connect to laptops
  • Provide banana, nutrition bar, drink at finish on table – not in bag
  • Race Fee to remain the same as last year

Presentation Night 13th January 2018: 

  • Conkers Waterside booked
  • Club to cover costs for Disco, Hall Hire, all trophies etc. and expenses including subsidising hot buffet meal
  • Cost for all persons to be £12
  • Adrian Middleton/Simon Reynolds to be approached to provide photos/slide show/video etc
  • Malcolm Moore to carry out raffle with prizes donated by club members

Club Training Nights 

  • Andy Hawtin to work at a structure for the Middle- and Social Run Group to be further discussed at the next meeting.

Club Vests 

  • Some Club Members have provided proposals for a new club vest
  • Andy Hawtin to obtain a sample of proposed vest to show to club members for opinions
  • Quotations required for exact costs and Terms and Conditions from new suppliers
  • Any new kit supplier to be vetted by committee.
  • Existing club stock to be reduced by substantial amount if change should be agreed.
  • If approved both current and new style vests would be acceptable to wear at league races and club events. 


  • Will require volunteers to transport new club gazebo to events
  • Need to train some people to carry out race administration on the day
  • Inge Moore is arranging coffee rota.

Club Championship 2018: 

  • Meeting to be arranged to discuss scoring structure of Club Championship for next season and race calendar.


  • Committee agreed to allow Gavin Horton to rejoin the club subject to signing an agreed set of conditions and payment of all club fees.

Next Meeting:
1st November 2017 at 8:30pm at the Sir Nigel Gresley

Posted by Chris Mason