Minutes of SDRR Committee Meeting held on Wednesday, 15th August 2018

Present:     Andy Hawtin, Becky Moult, Andy Orme, Nikki Reeves and Adrian Middleton
Minutes of previous Meeting: Approved
Run in the Forest 2019:
St Johns Ambulance have received our booking.  Currently awaiting to hear if they can accommodate our date as they are a voluntary organisation.
Licence received from Run Britain
Still waiting for Leicester Council to issue licence for access to the path.  It has now been in the system since May – Andy Hawtin to chase.
Fun Run job role and task description has been drafted and will be circulated to committee to approve.
Membership:
Club has 124 competitive members, a possible three new members to join within the next month.  The UKA portal is now fully up to date including emergency contacts, second claim, walking group.  This will now be used as the main source of data for club members.
BMAF Cross Country Relays:
Invite received from Long Eaton running club to attend the BMAF XC relays.  Ade Middleton to post info to gauge interest with the possibility of putting in relevant teams.  This will be funded by the individuals if teams are entered.
New Running Club App:
App demonstrated showing the features, ease of use etc. This is currently being tested by approx. 71 club members.  It has been proposed that this will be the single point of information for the club in the future.  The website will still exist but the content will be reduced, although no decision as to what extent has yet been agreed.
Concerns were raised by the club secretary as to whether all members will be able to download and have access to the App.  If not how will they be able to get the information e.g Training Schedules, Race dates for BDSL, XC & LRRL.
Agreed to get feedback from members currently testing the App.  Decision to be made on whether to adopt it or not 22/08/18.
Athletics Track Sessions:
There is the possibility of hiring the Derby AC running track at a cost of @£30 per hour.  Depending on the numbers interested this will then reduce the individual cost by those attending.  Investigate alternative venues and costs e.g. Shobnall and Tamworth AC.
DerbyRunner XC:
There has been many posts regarding dates of the XC races, these are only preliminary and have to be confirmed by the organising clubs.  As soon as the dates are confirmed they will be made available.
AOB
New UKA rule book issued to club secretary, if anyone want to borrow it for some technical reading, please contact Ade Middleton.
Remind members that if they have any suggestions or ideas for the club then these can be discussed at the start of committee meeting.  A reminder of the committee date will be posted one week prior to meeting for anyone wanting to attend.
Next meeting 10/10/18