Minutes of AGM held Wednesday 24.02…16 at Swadlincote Town Hall.

Meeting commenced at 8.30pm. [20 members attended].   Apologies:-C Johnston, R Atkins, J Baxter, M Harriott. Minutes of AGM 2015 These were taken as correct, proposed D York, seconded A Shearer No points were raised from these minutes. Presentation of Financial Accounts for 2015.   A sheet prepared by Malcolm Moore to advise the currentContinue reading →

Meeting commenced at 8.30pm. [20 members attended].
 

  1. Apologies:-C Johnston, R Atkins, J Baxter, M Harriott.
  • Minutes of AGM 2015
  • These were taken as correct, proposed D York, seconded A Shearer
  • No points were raised from these minutes.
  • Presentation of Financial Accounts for 2015.

 

  • A sheet prepared by Malcolm Moore to advise the current position was distributed to the meeting.
  • This was filed with the minutes should further inspection be needed on a future occasion.
  • Presentation of the Clubs financial situation for 2016 & the setting of all fees.

 

  • We have 170 members now including 50 on non competing status. Income is well over the required expenditure to the Governing Body. Therefore there is NO proposal to increase club fees for the 2016 season. Expectations are good for an income of approximately at least £1,500 this year.
  • We have a large stock of club kit, which is already paid for, to sell to club members at “cost price”.
  • The club supported relay racing fees in 2015 and it is proposed we do the same in 2016. The club also financed Run Leader & coaching/chapter 8 marshalling courses to enhance the club`s skills bank & this will continue to be applicable as appropriate.
  • The club subsidised the presentation night event & this should be able to be repeated for the 2016 season – depending on the state of club finances early 2017 when the event will be next held. Sponsorship of the cost of awards from David Lunn was a special help to putting on the event.
  • For the 2016 LRRL race season there is a slight increase in fees to finance.
  • The “easy Funding” scheme for online buying will continue.
  • The “Star Foundation” [Jumble] will also continue as an extra income.
  • Thanks was given to club members who provided voluntary “goodies” at events without submitting any cost recompence.
  • It was also stressed that we have a “top class” insurance system in operation financed by current income levels.

Club Fees:-

  • Malcolm Moore, as Club Treasurer & Membership Secretary, proposed officially that we keep club membership fees the same as in 2015, seconded by Andy Hawtin. Accepted unanimously & fees thus approved.
  • For Social Runners the fee is £10 for the year
  • For Social Walkers the fee is £10 for the year
  • For Competing Runners the fee is £22 for the year [£10 basic fee plus £12 for UKA affiliation].
  1. Presentaion of Chairperson`s Report.
  • Inge Moore thanked the committee, plus Adrian Middleton, Chris Mason & Steve Leafe  for work done for the club over the year.
  • Membership in general is increasing.
  • Standard Times recording is going well.
  • Website is working well thanks to Chris & Daniel. The “about us” section has now committee meeting minutes included for members inspection as appropriate.
  • Club members were thanked for their support to keep our club “Great”.
  • A full transcript of the report was filed for future reference.
  1. Election of Officers to Serve until February 2017.

After discussion the following committee posts were put forward and filled:-

  • Club Chairperson – Inge Moore – proposed Nigel Atkins, seconded Chris Mason – elected.
  • Club Secretary – Roger Barraclough – proposed Chris Mason. Seconded Andy Hawtin – elected.
  • Club Treasurer/ Membership Secretary – Malcolm Moore – proposed Chris Mason, seconded Steve Leafe – elected.
  • Women`s Club Captain & Representative – Kelly Knight – proposed Chrissie Hawtin, seconded Andy Orme – elected.
  • Men`s Club Captain & Representative – Andy Hawtin – proposed Dave York, seconded Nigel Atkins – elected.

These positions were approved by the meeting & Chrissie Hawtin was thanked for her captain`s work over the last two seasons.

  • Final relevant matters raised.

 

  • Marshalling for the 2016 “Run in The Forest” – to be discussed at the first committee meeting following this AGM.
  • Proposed a Roster be set up to show what each person is involved with on the raceday. It was commented that around 90% of helpers last year were from the “medium” & “Fast” groups – our main Club League Team members – could we source more marshals from the “social” group to enable us to sport a very competitive team in the race on the day?
  • Steve Leafe thanked Chris for organising the “club championship” lists & report back details.

There being no further AOB on the agenda, the meeting closed at 9.07pm
The Date of the 2017 AGM meeting will be announced as soon as possible for around 22nd February 2017.
R A Barraclough
03-03-2016
 
 
 

Posted by Chris Mason